Summary
Elderoak is a senior-care coordination app for families. To do its job, it stores health-related information — medications, appointments, vitals, observations, and emergency contacts — tied to the family group you belong to. We do not sell your information. We do not run cross-app or cross-website tracking. The data your family enters is visible only to members of your family group.
1. Information we collect
Account information
When you create an account we collect your email address and name. If you sign in with Apple, we receive Apple's relayed email plus the name you choose to share.
Family + care information
When you onboard, you create or join a family group. Inside that group, family members may add: cared-for people (name, relationship, medical info, emergency contacts); paid aides (name, contact, shift assignments); medications (drug name, dosage, schedule, refill status); appointments (date, doctor, location, notes, optional doctor voice notes); observations and vitals (blood pressure, blood sugar, mood, pain levels, free-text notes); documents you upload to the family vault (advance directives, insurance cards, lab reports, etc.); aide check-ins and handoff notes; daily wellness check-ins from the cared-for person.
Device + technical information
We collect a device push-notification token (so we can deliver medication reminders), the language of your device, and basic diagnostic details (build version, OS version) when you contact support.
Voice recordings
If you use the "record what the doctor said" feature, audio is captured by Elderoak with your explicit tap and stored in your family group's private storage. Audio is not transcribed externally and not used for any purpose other than playback to your family.
Document scans + photos
When you scan or upload medical documents, the resulting images are stored in your family group's private storage. We do not run OCR on the server beyond the user action that initiated it (e.g. parsing a prescription label you scanned).
2. How we use your information
- To operate the app — show medication schedules, appointment timelines, family member assignments, etc.
- To deliver push notifications you've enabled (medication reminders, missed-dose alerts, daily check-in pings).
- To honor in-app emergency actions — the SOS button can notify family members or initiate a phone call to 911 with your explicit hold-to-confirm gesture.
- To respond to support requests when you email us.
- To enforce our terms of service and protect against fraud.
We do not sell your information, run third-party advertising tracking, or share family-group data with anyone outside your family group.
4. Subscriptions
Elderoak Pro is sold as an auto-renewing subscription on the Apple App Store (and, when available, Google Play). Apple / Google handle billing. Your subscription state syncs back to Elderoak so the same entitlement applies on iOS and on the web dashboard. Cancel any time in iOS Settings → Apple ID → Subscriptions, or in the Google Play subscription manager. Refund requests go through Apple's reportaproblem.apple.com or Google Play's refund flow — we cannot process refunds directly because we never received your payment.
5. Your choices
- Notifications: turn off any notification type from Settings → Notifications inside the app.
- Face ID / biometric lock on the documents vault: enable or disable from Settings.
- Account deletion: email us at support@elderoak.app and we will delete your account and family-group data within 30 days. Audit logs and aggregate metrics may be retained in de-identified form.
- Family-group leave:you can leave a family group from Settings. Doing so removes your access; the group's data remains for the other members.
6. Children
Elderoak is not directed to children under 13 and is not intended for them. If you believe we have inadvertently received information from a child under 13, please email support@elderoak.app and we will delete it.
7. Security
We use TLS in transit, encryption at rest on the Supabase platform, and row-level security policies that restrict every query to the calling user's family group. The documents vault adds a Face ID gate on top of that. No system is perfectly secure; if you discover a vulnerability, please email support@elderoak.app.
8. Health information disclaimer
Elderoak is a coordination tool, not a medical device. The information stored in the app is for your family's use; do not rely on Elderoak for diagnosis, treatment decisions, or emergency response. The SOS button assists in summoning help — it does not replace a direct call to 911.
9. International users
Elderoak is operated from the United States. By using the app, you understand your information will be processed on US infrastructure. Where required by law, we will honor data subject rights (access, correction, deletion). Email support@elderoak.app to exercise any of these.
10. Changes to this policy
We will update the effective date at the top whenever this policy changes. Material changes will be surfaced in the app before they take effect.
11. Contact
Questions or requests: email support@elderoak.app.